Financial/Accounting:

• Prepare and mail all billing statements to members.
  

  Collect and deposit all payments.
  

  Collections management of delinquent accounts. Including generation and mailing of past due notification letters.
  

  Review and approve all vendor submitted invoices for payment.
  

  Preparation of all checks for review and signature(s).
  

  Prepare financial statements.
  

  Monthly bank statement reconciliation
  

  Assist Board with annual budget preparation for coming year.
  

  Annual review of Reserve Study and coordination of Reserve Study audits by accredited third party auditor.

  Prepare annual audit information for CPA and cooperate in completion of same.

Administrative:

• Provide notice of meetings and prepare board meeting agenda's and associated supporting materials (agendas, notices, ballots, etc.).

  Take Minutes at all board meetings and maintain on historical archive of minutes

  Seek bids for all Association Contracts such as insurance coverage, maintenance, ect.

  Active collection of all delinquent balances per the policy of the Association, send notice of Intent to Lien. Filling of liens to be submitted to appropriate Entity Services for processing

  Point of contact for all Title companies to secure information

  Provide 24-hour Service Line

  Such other duties and services as required by the Board of Directors to maintain the integrity and fiscal health of the Association.